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AP/AR Clerk

Company Name:
Career Transitions, LLC
Our client, located in Elkhart, is looking for an AP/AR Clerk for a contract-to-hire position.
Accounts Receivable Responsibilities:
Process billing and backorders for our clients various locations
Log backorder packing lists in excel spreadsheet
Email, fax, or mail invoices to customers.
Calculate UPS charges for any UPS shipment and log necessary info in excel spreadsheet for AP cross referencing
Prepare cash deposits and take to bank
Post deposits to accounts
Maintain AR & AP agings
Report on any AP past due and/or short pays
Fax customer acknowledgements of new orders received
File open orders
Pull open orders and attached to shipped packing lists. File shipped packing lists
Maintain open order report, close orders that visual did not close upon invoicing
Close work orders after shipments
Set up new AR AP accounts in visual
Verify credit applications received from new customers
Rack inventory tracking
Receipt of goods for inter-company
AP invoice entry
AP statements ? resolve any outstanding issues with vendors
Match AP checks to invoice paid
File AP checks
Mail AP checks, including short pay explanation letter when needed
Billings, deposits, collections, leases and liability insurance
Close open PO?s from prior month
Daily post office run

Accounts Payable Responsibilities:
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Disburses petty cash by recording entry; verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.
Skills/Qualifications: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills



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